LYNDON TOWNSHIP – 17751 N. Territorial Road, Chelsea, MI  48118


Summary of Minutes, April 27, 2018—TOWNSHIP SPECIAL BOARD MEETING—Meeting called to order at 5:03 PM.  No Comment. Items Approved:  Agenda as amended moving Review of Multi-Lakes Phase II Refund Calculation up to #4 and renumbering Presentation on Architectural Drawings by Township Architect to #5; Accepted the Calculations from Township Attorney in determining the Refunds to be Disbursed to Multi-Lakes Phase II Residents; Move Forward on Additional Design Work with Meier Architects for the Lyndon Township Hall Expansion and Fire Station.  Meeting adjourned at 6:08 PM.  Summary of Minutes, May 10, 2018—TOWNSHIP SPECIAL ANNUAL BOARD MEETING WITH WASHTENAW COUNTY ROAD COMMISSION—Meeting called to order at 6:01 PM.  During Comment, a resident spoke on road easements for broadband.  Items approved:  Agenda. Correspondence:  Received an email from resident regarding Roepke Road incline.  Roy Townsend, Washtenaw County Road Commission, reviewed the 2018 Washtenaw County Local Road Program with the Twp. Board.  Meeting adjourned at 6:35 PM.  Summary of Minutes, May 10, 2018–TOWNSHIP REGULAR BOARD MEETING—Meeting called to order at 7:05 PM.  No Public Comment.  Items Approved:  Agenda; Consent Agenda; Bills as Presented.  Zoning Administrator reviewed his report.  CAFA Representative submitted his report in writing.  Gary Munce updated the Board on the Status of Broadband.  The Implementation Committee has submitted an ISP recommendation to the Township Board for their review.  Engineering is in early stages of staking out fiber routes.  They started on Werkner Road and moved on to Island Lake Road and North Territorial.  We have initiated contact with private road associations and private road residents.  Currently we have 3 road associations identified to attend on May 20th.  We will hold a meeting with private road residents on May 22 at 6:00 PM at the Township Hall.  Items Approved:  The Builders Risk Policy for Twp. Hall Addition for a sum not to exceed $1,200.00; Purchase Fellowes Paper Shredder from Direct Office Buys for a sum not to exceed $300.00; Resolution No. 18-02, Lyndon Township Policy Reimbursement for Township Committee and Volunteer Members;  Lyndon Township Board approved the Implementation Committee’s Recommendation of Marc Keezer (Supervisor/Project Manager) and Township Attorney (Foster, Swift & Collins) entering into negotiations with MEC to be the Lyndon Township Internet Provider; Resolution No. 18-03, As Amended, to Approve Termination of Special Assessments and for Refunds Related to Sewer Improvements to Multi-Lakes Phase II; Accepted the Bid from Matt Dobos of Accurate Tree Trimming and Removal for Rigging and Removal of a large Maple Tree at Front of Lyndon Township Hall with Stump Cut Low as Possible (stump grinding not necessary), Rigging and Removal of a Dead Oak Tree at Werkner Road Cemetery, Front Corner, Firewood Cut and Left.  Stump Cut Low as Possible for a sum not to exceed $2,800.00; Accept the 2018 Lyndon Township Agreement with Washtenaw  County Road Commission for the following:  1.  Dust Control (497-05-108), Work to include placement of three solid applications of Kaiser Well Brine @2,000 gallons per mile on all certified loose gravel/limestone roads within the Township, except those noted in red on the attached map. Estimated 194,460 Gallons of Kaiser Well Brine @ $0.1650 per gallon.  Estimated cost $32,085.90,  Less WCRC 2017 and 2018 Conventional Matching Funds $16,042.95.  Estimated amount to be paid by Lyndon Twp. under this agreement $16,042.95.  2. Beeman Road between Waterloo Road and Boyce Road.   Ditch clean-out and Berm removal – $13,000.00 less WCRC 2017 Drainage Matching Program Funds of $6,500.00.  Estimated amount to be paid by Lyndon Township under this agreement $6,500.00.   Total to be paid by Lyndon Twp. is $22,542.95.  Township also requests rolling over any unused 2018 Conventional Local Road Matching Program Funds and any unused 2018 Conventional Drainage Matching Program Funds over to the 2019 Conventional Local Road Matching Program Funds and 2019 Conventional Drainage Matching Program Funds.  The project they picked to rollover is:  Bush Road between Waterloo Road and Township line:   Ditch clean-out and Berm Removal and also Roe Road North of Waterloo Road:  Ditch clean-out and Berm Removal – $7,000.00 each; Tabled discussion on Consumers Energy Company Electric Franchise Ordinance until June 12, 2018.  The Meeting adjourned at 8:04 PM.

Prepared by Office Manager:  Janet K. Gilkey

Approved by Supervisor, Marc E. Keezer                              Linda Reilly, Township Clerk


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