City of Dexter City Council Meeting


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City of Dexter City Council in-person (3515 Broad Street) and virtual (via Zoom) meeting on Monday, November 8, 2021 at 7 p.m.

As always, there are two opportunities for non-arranged public participation: one near the beginning of the meeting and one near the end of the meeting. See the agenda for details.

Council will discuss and/or consider (i.e., take action on) the following (with clarifying excerpts from the packet):

Fire Station Guiding Principles (Justin Breyer, City Manager/City Clerk)

  • During the October 25, 2021 City Council Meeting, Council discussed the concept of guiding principles and provided thoughts on their approach to the fire station discussion. As requested at the October 25th meeting, staff has provided a summary and/or paraphrasing of that discussion below. An item has been provided on the November 8, 2021 agenda to continue that discussion.
  • On November 1st, Council Member Griffin provided a memo regarding guiding documents and guiding principles for inclusion in the November 8, 2021 agenda packet, which is attached.
  • Excerpt from my additional submission to Council:
  • Image removed.
  • If you would like to share any additional guiding principles for Council’s consideration, please do so. You can share your thoughts in many ways: by speaking during non-arranged participation during our meeting, emailing me or any member of Council, etc. You can also provide an anonymous response by completing this brief survey that is my own personal effort: https://polco.us/sgf4h2.

Combined Preliminary and Final Site Plan for Variety Die & Stamping (Michelle Aniol, Community Development Manager)

  • City Council is scheduled to consider the Planning Commission’s recommendation for conditional approval of AP2021.22-05 CSP Combined Preliminary and Final Site Plan for Variety Die and Stamping, which is located at 2221 Bishop Circle E, during Council’s November 8, 2021 regular meeting.
  • The plan calls for a 12,103 sq. ft. addition to the existing 83,546 sq. ft. Variety Die & Stamping industrial facility. The subject site is zoned RD, Research and Development District. The proposed addition will provide additional storage capacity and accommodate growth of the company’s business.
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Water and Wastewater Treatment Chemicals Bid Award (Justin Breyer, City Manager and City Clerk)

  • On September 29, 2021, the City issued a bid for water and wastewater treatment chemicals. On the deadline of October 27, 2021, the City received bids from five prospective vendors. One of the City’s current vendors, Haviland Products Company submitted a late bid. Several of the prospective vendors only provided one-year bids. The City experienced similar results with regard to higher prices and a lack of multi-year bidding during the last chemical bid. These bid results reflect continued uncertainty and instability in the chemical distributor market.

Scope of Work from SmithGroup for the Development of a Mill Creek Park North Master Plan for an Amount not to Exceed $15,500 (Justin Breyer, City Manager and City Clerk)

  • In FY 2021-22, the Parks and Recreation Commission proposed a project to improve the Mill Creek Park playground, located in Mill Creek Park North, behind the Farmers Market. In May 2021, the Parks and Recreation Commission started to delve into discussion on how the process to select and install new playground equipment. Conversation on the topic took place through the September 2021 meeting, during which the Commission expressed a desire to solicit a proposal from SmithGroup (the firm that performed design and engineering for Mill Creek Park and the Phase 2 Trail) to assist with the development of a design plan for the playground.
  • At their October meeting, the Parks and Recreation Commission considered the scope of services provided by SmithGroup, which is attached to this memo. The Commission adopted a motion to recommend that City Council approve the scope of services, noting that the map should be changed to be more encompassing of the park.

Approval of the Washtenaw Regional Resource Management Authority (WRRMA) Budget and Resolution to Appoint a Delegate and Alternate to the Washtenaw Regional Resource Management Authority (WRRMA) Board (Justin Breyer, City Manager and City Clerk)

  • In 2019 the City of Dexter entered into an agreement with the Charter Township of Ann Arbor, Pittsfield Charter Township, Scio Township, the Charter Township of Ypsilanti, the City of Saline, and the City of Ypsilanti to form the Washtenaw Regional Resource Management Authority (WRRMA). The City of Dexter is a voting member of the WRRMA Board. WRRMA’s focus is to, as a region, work towards increasing diversion from landfills and increasing the quality of recycled materials.
  • On an annual basis, WRRMA requests that the constituent members review and provide comment on the WRRMA proposed budget.
  • Further, City Council is asked to consider the adoption of the Resolution to Appoint a Delegate and Alternate to the Washtenaw Regional Resource Management Authority (WRRMA).

Urban Wireless Solutions Contract Update (Michelle Aniol, Community Development Manager)

  • As Council will recall, the City and Urban Wireless Solutions (i.e., Doug Weber) entered into a consulting agreement on January 20, 2020, just prior to the COVID lock-down. Due to circumstances beyond all of our controls, Urban Wireless Solutions was not able to complete all the services outlined in the original agreement. As such, staff asked Mr. Weber to propose an amendment to the Agreement, one that would address the change in circumstances, as well as the change in the services needed now.
  • Mr. Weber has submitted the requested amendment, which proposes the following:
  • (i) Review and suggest revisions to the City’s Small Cell Ordinance to clarify problem areas, gleaned from our first application; and
  • (ii) Work with the city to develop design and architectural standards for small cell infrastructure to address specific needs in the downtown and in the newer subdivisions, where there are no overhead utilities and/or poles.

City Council Rule #17 (Justin Breyer, City Manager and City Clerk)

  • During the September 27, 2021 meeting, City Council adopted amendments to City Council Rules #1 - #16. As part of the motion adopting these changes, Council also indicated that there was a desire to have a conversation specifically dedicated to City Council Rule #17 – Filling Vacancy on Council.
  • Attached to this memo is a clean version of the City Council Rules with adopted amendments included. Also attached is information included in prior packets related to the Dexter Community Schools’ process for filling a board vacancy, and information provided by Council Member Griffin related to the City of Detroit’s policy.
  • This information was provided during City Council’s October 11, 2021 meeting, but City Council voted at that time to postpone discussion on City Council Rule #17 to the November 8, 2021 meeting.

REMINDER: Video recordings of past Council meetings are now available on the City's website (in addition to the City's YouTube channel): https://www.dextermi.gov/government/cc.php. If there's a particular past discussion you're interested in watching, just let me know and I'll do my best to point you to the relevant excerpt.

**If you  would like to receive my personal meeting reminders via email, please visit https://www.griffinfordexter.com/ and scroll to the bottom to enter your email address where directed. 

Meeting Agenda: https://files.dextermi.gov/City_Council/2021/Agendas/2021-11-08-CC-A.pdf

Meeting Packet: https://files.dextermi.gov/City_Council/2021/Packets/2021-11-08-CC-P.pdf

Variety Die & Stamping Preliminary and Final Site Plan: https://files.dextermi.gov/City_Council/2021/Packets/2021-11-08-Variety_Die_FULLSET.pdf

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Meeting ID: 979 1964 5989#

City Hall
3515 Broad Street
Dexter, MI 48130
United States

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