Webster Twp: Board Mtg Synopsis 3-19-24

SYNOPSIS Webster Township Board Meeting

March 19, 2024, 7:00 P.M.

The Webster Township Board Meeting was called to order at 7:00 p.m. by Supervisor John Kingsley on March 19, 2024, at the Webster Township Hall, 5665 Webster Church Road, Dexter, MI 48130. Members present: Supervisor John Kingsley; Treasurer John Scharf; Trustees Dan Munzel, Jeff Harms; Shelly Vrsek; John Westman; Deputy Supervisor Rick Kleinschmidt; Deputy Clerk Donna Whitney, and 27 citizens. Absent: Clerk Barbara Calleja

Motion to approve the minutes of the Webster Township Board of Trustees Regular Meeting held on February 20, 2024 as amended. Carried.

Motion to approve the minutes of the Webster Township Board of Trustees Special Meeting - Question & Answer Forum held on March 5, 2024, as amended, inserting a missing word on page 16 and 19. Carried.

Motion to approve the agenda, as amended, adding Old Business item C, Keeping of Animals Ordinance, and adding New Business item P, Road Millage Projects. Carried.

Presentation by Marie Gress, WAVE. Presentation by Anne Willians, Dexter Senior Center

Motion to adopt the FY 2025 Budget as amended, supported by 0.6900 mills for General Fund, 2.6000 mills for Public Safety Fund and 0 .4735 mills for PDR Fund. Carried. Full minutes are available at www.webstermi.us

Motion to accept the Treasurer’s report and pay bills as presented, as well as those anticipated bills received before our next meeting scheduled for April 16, 2024. Carried.

Motion to accept and file the Consent Agenda Reports as presented. Carried.

Motion to accept Consumers Energy Company Gas Franchise Ordinance 01-24 as amended, taking out the words “public places” from 2 locations in the document. Carried.

Motion to direct the architect, Cornerstone Design Inc., to proceed with floor plan option 4. Carried.

Motion to give the Keeping of Animals Ordinance back to the Planning Commission for their reconsideration based on input from residents.

Motion to postpone the Keeping of Animals Ordinance until next month’s meeting. Motion failed.

Motion to vote on the original motion, to give the Keeping of Animals Ordinance back to the Planning Commission for their reconsideration based on input from residents. Carried.

Discussion on parking lot bids. The Township Board will call a Special Meeting on Wednesday, April 3, 2024, 6:30 p.m. to consider bids from 3 companies.

Motion to adopt Policy No. 02-24, Budget Policies: FY 2025 as amended. Carried.

Motion to adopt Policy No. 03-24, Wage Policies: Appointed Boards FY 2025 as amended. Carried.

Motion to adopt Resolution 02-24, as amended, to pay the in-house Assessor with Level III credentials a rate of $93,595.91 plus 8% retirement. Carried.

Motion to adopt Resolution 03-24, as amended, to pay the Office Manager at the rate of $50,250.41 plus 7.5% retirement. Carried.

Motion to adopt Resolution 04-24, as amended, to pay each Trustee at the rate of $5,876.00 per year. Carried.

Motion to adopt Resolution 05-24, as amended, to pay the Clerk at the rate of $53,715.00 per year. Carried.

Motion to adopt Resolution 06-24, as amended, to pay the Treasurer at the rate of $48,083.00 per year. Carried.

Motion to adopt Resolution 07-24, as amended, to pay the Supervisor at the rate of

$48,083.00 per year. Carried.

Motion to adopt Policy No. 04-24, Annual Policy for Township Operations 2024-2025, as amended. Carried.

Discussion on meeting dates for Boards and Committees.

Motion to postpone the policy until next month. Carried.

Motion Scharf second Harms to approve the following budget amendments: 205-336-820.336 from $893,000 to $910,000; 101-702-820.336 from $50,000 to $65,000; 205-301-803.000 from $416,464 to $399,464; 101-267-804.000 from $50,000 to $35,000. Carried.

Motion to extend the Auditor Contract as presented, in the amount of $9,800 each for FY 2023-2024, FY 2024-2025 and FY 2025-2026, with additional services, outside the scope of the audit, to be billed at $95 per hour. Carried.

Motion to recommend Joseph Peterson as an alternate on the Zoning Board of Appeals. Carried.

Motion to adopt Policy No. 05-24: Board of Review Mail in Petitions, as amended. Carried.

Motion to approve the agreement between the Western-Washtenaw Area Value Express (WAVE) and the Township of Webster, for a term of April 1, 2024 - March 31, 2025. Carried.

Motion to pay the Decker Insurance Agency invoice #5020, for a 2024 Renewal Premium, in the amount of $18,398.00. Carried.

Motion to approve the expenditure of PDR funds, not to exceed $3000 for a survey, not to exceed $2800 for an Environmental Site Assessment (ESA), and not to exceed $43,800 to purchase a conservation easement, on property described in application 2020-3. Carried.

Motion to establish Saturday, April 13, 2024, for the Webster Township Roadside Cleanup Day. A dumpster and trash bags will be available at the township on Friday afternoon. Carried.

Motion to recommend to the Washtenaw County Road Commission that our portion of the 2025-2028 millage funds be used solely for our gravel local roads. Carried.

Motion to adjourn the meeting at 10:58 p.m. Carried.

Respectfully submitted,

Donna Whitney, Deputy Clerk

Full minutes are available at www.webstermi.us