Hello!

…and thanks for your interest in the City of Dexter and its City Council. Since my election to office in November 2020, I have distributed annotated meeting agendas (see below) prior to each Council meeting. These newsletters are my personal effort to make it as quick and easy as possible for interested parties to know what Council will be discussing and considering at each meeting. For the most part, descriptions of agenda items come straight from the meeting packet. Following each meeting (and when video links are available), I share links to the video recordings of the discussion of each agenda item. Past meeting agendas, packets, minutes, and video links (when available) can be found here: https://dextermi.gov/government/cc.php.

Hearing from residents is one of my favorite parts of being on Council! If you have questions, comments, or concerns about upcoming Council business or any other Council or City topic, please feel free to email me at my official City email: jgriffin@dextermi.gov. If you would rather share your thoughts anonymously, please respond here: https://polco.us/n/res/vote/councilwoman-jamie-griffin/i-value-your-input.

Sincerely,

Jamie

Dexter City Council Special Meeting

Wednesday, April 6, 2022 @ 6 p.m.

3515 Broad Street, Dexter, MI 48130 and via Zoom

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https://us06web.zoom.us/j/81746251339

Dial In 888 788 0099 OR

877 853 5247 US Toll-free

Meeting ID: 817 4625 1339#

Meeting Agenda: https://files.dextermi.gov/Boards_Commissions/Planning_Commission/2022/Agendas/2021-04-04.pc_cc.jointmeeting.agenda.pdf

Meeting Packet: None

There is an opportunity for public participation before Council goes into a closed session to conduct the City Manager’s annual performance review. If you have any feedback you would like to share during that time, please feel free to do so. If there is anything you would like to share with me in advance of that meeting, please feel free to reach out to me however you feel most comfortable.

Per our City Charter, the City Manger is the chief administrative officer of the City and his duties include:

Section 7.04 CITY MANAGER – FUNCTION AND DUTIES

The City Manager shall be responsible to the Council for the proper management and administration of the affairs of the city.

The City Manager shall:

• (a) Appoint and remove employees of the city, appoint and remove administrative officers of the city (as referenced in Section 7.01, with the exception of the City Attorney) subject to advice and consent of Council, and set employee’s compensation within the budget adopted by the Council,
• (b) Supervise and coordinate the work of all the administrative offices and departments of the city except the work of the City Clerk, City Treasurer and City Assessor that is dictated by state constitution or statute,
• (c) Be the main point of communication and dissemination of information from the City Attorney,
• (d) See that all laws and ordinances are enforced,
• (e) Prepare and administer the annual budget under policies formulated by the Council, have budget control responsibility, and keep the Council advised as to the financial condition and needs of the city,
• (f) Furnish the Council with information concerning city affairs and prepare and submit such reports as may be required or which Council may request,
• (g) Make recommendations to the Council relative to all agenda items, except as directly related to the City Manager’s employment,
• (h) Employ or be responsible for the employment of all city employees and supervise and coordinate the personnel policies and practices of the city, subject to any employment ordinance of the city,
• (i) Act as the purchasing agent for the city and establish and maintain, or appoint an authorized representative to establish and maintain, a central purchasing service,
• (j) Attend all meetings of Council with the right to be heard in all Council proceedings but without the right to vote,
• (k) Possess such other powers as may be granted or required by Council, so far as may be consistent with the provisions of law,
• (l) Establish any rules necessary to carry out any of the foregoing duties, and
• (m) Perform such other duties in connection with the office as may be required by law, ordinance or by City Council.

Our current City Manager is also our City Clerk. In that role, per the City Charter, his duties are as follows:

Section 7.05 CITY CLERK

The City Clerk shall be appointed by the City Manager with advice and consent of Council. The appointment shall be made on the basis of education, ability, training and experience.

The City Clerk shall:

• (a) Work with the Mayor and Commission/Authority/Board Chairs to ensure that all regular and special meetings meet the requirement of the Open Meetings Act,
• (b) Be the chief election officer for the city,
• (c) Be the clerical officer of the Council and keep its journal (minutes) in English,
• (d) Keep a record of all actions of the Council at its regular and special meetings,
• (e) Certify all ordinances and resolutions adopted by the Council,
• (f) Have the power to administer all oaths required by law and by the ordinances of the city, and be custodian of the city seal, and affix the same to documents required to be sealed,
• (g) Be the custodian of all papers, documents, and records pertaining to the city, that are not entrusted to some other city officer or department by city charter, ordinance or law. All records of the city shall be made available to the general public in compliance with the Michigan Freedom of Information Act,
• (h) Provide the proper officials with ample notice of the expiration or termination of any official bonds, franchises, contracts or agreements to which the city is a part and shall notify the Council of the failure of any officer or employee required to take an oath of office or furnish any bond required, and
• (i) Perform such other duties in connection with the office as may be required by law, ordinance or resolution of the Council, or by the City Manager.